Administrative Assistant

Requisition ID:

R00006


Summary:


Squarebit is looking for a talented and passionate Administrative Assistant to support our team. As an Administrative Assistant, you will coordinate onboarding efforts, and act as the point of contact for the team’s needs. The role is highly visible in the organization and requires an individual who is well organized, personable, responsive, discreet, and detail-oriented. Supporting the team with day-to-day tasks, schedule management, and finance tracking of the company.


Come join the team at Squarebit. We look forward to the future and what we can create together.


Responsibilities:

  • Schedule appointments and maintain calendars;

  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence;

  • Process Expense reports;

  • Handle mail, administrative paperwork, and maintain files;

  • Ad hoc assignment and ongoing projects, with many requiring specific use of Google Slides and Sheets;

  • Ordering of office supplies;

  • Create and maintain a filing system electronically and Physically;

  • Manage accounts and work with the bookkeeper and Accountant.


Requirements:

  • Knowledge of the bookkeeping process and financial management and its related software (Quickbooks);

  • Computer skills, proficiency with Google Business Applications (Docs, Sheets, Slides, Forms, etc...);

  • Excellent verbal and written communication skills;

  • Excellent interpersonal skills;

  • Ability to effectively interact with the business industry and staff members;

  • Ability to maintain confidentiality.


Bonus Skills:

  • Previous successful experience in an office environment;

  • Accounting/budget experience is preferred.